Technical Writing Tips General guidelines for technical communications: 1 Take the time to get it right. Step away from the document and take a fresh look before you finalize. 2 Avoid slang, cute phrases, jargon, and informal language when writing a technical paper for a professional audience. Use precise technical terminology. 3 Be precise and consistent when using citations or technical references. Present all citations in the body of the document in standard form. 4 Use correct grammar and punctuation. 5 Write in direct, active, and short sentences. Compound sentences and parenthetical expressions should be an occasional exception. If any sentence exceeds 20 words, consider breaking it into two sentences. 6 If the document is lengthy, consider summarizing material already covered or preview material to come. This will help the reader keep his or her perspective on the overall topic. 7 Provide transition words (e.g., however, additionally, therefore) to guide the reader in the development of your topic and thought process. Be cautious about overusing transition words. 8 A paragraph is a unit of composition. Each new topic deserves a new paragraph. The length of your paragraphs should be both manageable and consistent. 9 Get to the point! Make sure every word has a purpose. Include only information that is necessary for the decision makers in that context. 10 Organize your thoughts and construct a logical framework before you start to write. Form your sentences and paragraphs carefully; the document is not a stream of consciousness.
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