Assignment 5: HR Project Management Final Team Report
Due Week 10 and worth 200 points
You are now ready to present to management a final report on establishing a project team and project phases needed to initiate the changes for a more centralized model of delivering HR services. Once the management team receives the report and is thoroughly briefed on the direction the project will take, you and your project team will begin work on the project.
The management team report will be a consolidation of the previous assignment papers you have written in this course PLUS a Report Overview (sort of like an executive summary) and Final Conclusion (offering importance of topics and recommendations for next steps). You may make up a fictitious company name (DO NOT use real companies) and create your own HR project team name.
Prepare a twenty-five to thirty (25-30) page paper in which you:
- Create a minimum 2 full-page report overview (executive summary) summarizing and emphasizing the key points of the report’s contents, which are the topics from previous papers in the course. HINT:
- Copy and paste all content with headings from the previous course assignments minus any cover pages, running heads, introduction and conclusion sections, and reference pages. All information must be properly aligned and formatted according to APA guidelines and each page must have a page number (your choice of number location).
- Prepare and include an original conclusion section to be placed immediately after the paper content. NOTE: Do not use any previous conclusion sections from past papers in the course. The conclusion section must take all previous papers into account.
- Create the reference page(s) by copying and pasting ALL references from the previous 4 assignments and any new references as a result of this report. Remember, the reference page should be separate from the other text.
Your assignment must follow these formatting requirements:
- All content within the paper must be set up and aligned per the requirements for an APA-style paper.
- All text font will be Times New Roman 12 pt. and spacing between all lines of information will not exceed double space.
- A cover page is required for the assignment and the student is allowed to be creative in designing their own cover page. It does not have to meet APA guidelines.
- Cover and reference pages are not counted in the minimum page count.
- All in-text citations must contain 3 parts: (1) Author or Source, (2) Year, and (3) Page or Paragraph number. This goes for direct quotes and paraphrased information.
The specific course learning outcomes associated with this assignment are:
- Explain the elements of project management and its relationship to human resource management.
- Assess organizational strategies that contribute to effective project management of human resources.
- Determine the characteristics of a successful project plan.
- Use technology and information resources to research issues in employee and labor relations.
- Write clearly and concisely about employee and labor relations using proper writing mechanics.
Click here to view the rubric for this assignment.
Running head: ORGANIZING HUMAN RESOURCE PROJECT
ORGANIZING HUMAN RESOURCE PROJECT 5
Organizing Human Resource Project
Asianna Johnson
Dr. Tony Denkins
HRM 517: Managing Human Resource Projects
10/21/2019
After this assignment, I will be able to describe the process of project management and the relation it has to human resource management. Strategic project management is essential in human resource management. I will assess strategies that help in effective project management in an organization. I will also be able to explain how technology can be used in effective human resource management. I will be able to provide a general direction to effect the necessary change as requested by management.
In an embedded human resource generalist, some human resource professionals perform their organizational duties in units that are usually defined by factors such as production line, geographical locations of their offices, or their function. This system has been an expensive mode of human resources management and the main reason our company decided to change and move in a more centralized model that enables all the Human resource professionals to perform their duties in within a single office in the organization as well as reporting to one leadership team or a senior executive (Analoui, 2017). There are five steps in strategic planning in any project management. Any project team should follow for effective project management in an organization.
The first step in strategic management is determining the vision of the company. I will seek clarification of the company goals and objectives of the change to be made. I will also need to know the short and long-term objectives. These goals should be realistic and achievable. In our case, the main objective will be reducing the operational costs associated with diverse HRM offices of our company (Schmidt, 2009). This step should involve all the employees to minimize the chances of change resistance. Involving every person will make them feel represented in the decision-making process. This is the most important step because it would help me understand the company objectives of the change. The next step is the identification of the process of accomplishing these objectives. I will use these objectives as the basis of evaluation after the change.
The next step is gathering and analyzing the collected information. This is essential in strategic management since the information obtained in these steps will be used to shape the other steps that will follow. Information relevant in vision and objectives accomplishment should be gathered. The focus of this step should the needs and understanding of the new environment that we are about to move in. All the opportunities and threats, as well as the benefits and challenges of the change, should be identified at this stage (Schmidt, 2009).
The other step is strategy formulation. In this step, I will determine the required resources and areas where the company will need to get external resources to effect the change. This step should also involve all the stakeholders and take care of everyone’s view. This will help in effectively bringing the change without resistance from employees. In formulating the strategy, we should consider the main objective of minimizing operational costs in the company.
Strategy implementation is the other step in planning. This is the critical stage because the actions of the plan begin here. This will determine the success of the strategy in the company, which is the change from embedded to a centralized model of HR services delivering. At this stage, every HR professional and other employees must be assigned their duties and responsibilities. All the funding of the change will also be secured at this stage of the change implementation.
The last step is the results control and evaluation. This stage involves performance measurement, corrections if necessary, and consistent review. Using objectives and visions that were set at an earlier stage will help in result evaluation. I should be able to tell if the change has been successful at this stage. If the actions are not suspenseful, the alternative process should be used.
Strategic planning is essential in all business projects. It helps an organization in setting up a direction. It helps in the establishment of objectives that are in line with the company of its mission and vision. It also helps the company in operational efficiency improvement as well as increasing profitability in the market share. A dedicated strategic plan makes the business more durable, especially in a constantly changing market environment. It also businesses become proactive and not reactive as our company.
The mission statement of a company should consider aspects such as company dreams, long-term objectives of the company and should be aligned with the company values and goals. Considering all of these aspects I came up with the following vision and mission statement; OUR COMPANY WILL NOT GET BETTER BY CHANCE BUT BY CHANGE.
In any project management in an organization, there must be a project charter. The project charter is a document that outlines all the stakeholders of a project and lists the responsibilities of everyone involved with the project. It also identifies all the objectives of the project. Productive project chatter should give the reason why the project should be initiated and what is to be accomplished through the project (Meredith, Mantel & Shafer,2017). The scope of effective project charter should be clearly defined. It should also be connected to the objectives of the project. A project charter is used to organize the project and provide guidelines for project implementation. It is also used by the project manager in the implementation of the project. A project charter is also used in the demonstration of support from the company’s top management. Lastly but not least, a project management can also be used to define the objectives and outcomes of the project. The three charter elements which I think are more critical are project scope, project case, and the problem statement.
Project scope is the part that is involved in determining the project objectives and outcomes, planning of the budget, and timelines of the project. It documents what needs to be done and expected results. It clarifies the expected project deliverables, requirements, and critical milestones. It is an essential element in project management since it supports an understanding of expected deliverables. It also gives guidelines on decision making to avoid any confusion during the project implementation. The project scope will make the work of a project manager easier since it acts as a reference for the project implementation.
The other important element of a project charter is the project case. This element defines all the project benefits and how it will help the company realize its dream and objective. It also shows how much money will be saved after implementing the project. The other element is the problem statement, which is also known as opportunity statement. This statement provides us with the current company challenges or the problem that the company is currently facing that need to be solved by implementing the project. Problem statement also states the opportunities that companies have, and which might be realized after the implementation of the project. Does it answer questions such as which is the problem? How huge is the problem? And where is the problem? The main problem in our company is the current HRM system, which has become more expensive for the company over time.
“We must accept change for the survival of our company!!!” they would be a statement of emphasis to the project team. As I have stated above, the main problem in our company is the embedded style of human resource management. The man project is changing from embedded HRM to a more centralized one. The current style has become more costly to our company; hence the main reason we want to change. All the human resource professionals and other employees must accept the change for the continuity of our company hence the statement that we must all accept change.
Every project management needs strategies developed by an organization to help in effective project implementation. These strategies have some benefits to the company as far as project management is concerned. Some of this benefit includes the following. Project strategies help the project manager and all the other stakeholders in fulfilling the identified dreams and objectives. In our case, the strategy will help in the implementation of the change in the human resource management system.
Project strategies will also help our company in strengthening the business as a result of effective human resource management. The human resource professionals will help to create a productive workforce that is more creative and innovative when they work as a team as compared with when they work from different geographical locations. This will also make management easy as reporting will be to single executive management.
In human resources management, there are some emerging issues that can negatively affect the process. Management and the style of leadership is one of the emerging issues in our company is currently being faced by this problem; hence the reason the management wants to change the current style. Another emerging issue facing human resource management is management conflicts. Unclear duties and responsibilities in the human resource department is a significant issue affecting the majority of companies (Goel, 2016). Clearly defined responsibilities and expectations of employees by the company will solve this issue in the human resource department.
References
Schmidt, T. (2009). Strategic project management made simple: Practical tools for leaders and teams. John Wiley & Sons.
Analoui, F. (2017). The changing patterns of human resource management. Routledge.
Meredith, J. R., Mantel Jr, S. J., & Shafer, S. M. (2017). Project management: a managerial approach. John Wiley & Sons.
Goel, A. (2016). Emerging Issues of Human Resource Management in Global Context. JAGRAN JOURNAL OF COMMERCE AND ECONOMIC
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