Who Done It?Business Communications Assignments For this writing task, you’ll need to respond to the following scenario: Who are you? You work as department head in the information technology (IT) department at First Federal Bank. Part of your job is to conduct an ongoing assessment of risk for the institution and to recommend proper controls. Banking systems should be able to quickly collect and edit information, summarize results, and promptly correct any errors. You have identified a possible threat to “timeliness” of information. You have received reports from tellers that customers have been complaining more often lately of bounced checks. They have been bringing in their checkbook ledgers and bank statements, and there have been a consistent and steady stream of complaints about deposits made between 1 p.m. and 2 p.m. that do not seem to post to accounts by the end of the business day. You have conducted an examination and feel befuddled since you just installed a new system that advertised itself as quick, accurate, and reliable. This is terrible! The system cost a lot of money and you fought hard for it. You researched and recommended this system and pushed for it because it had so many internal controls and neat features for the bank and its tellers. It has decreased time by five minutes to complete closing procedures and it runs an auto-save every hour, which saves an additional step for the tellers. You have spent a lot of time training the staff and have put up with a lot of teasing about the aches and pains of new technology. You feel badly for the new tellers, many of whom are older, because the bank has hired more part-timers with experience; but you feel confident that once the tellers get used to this system they will really like it. “Don’t sweat it,” says Whitney, your co-worker. “It’s not the bank’s fault about the bounced checks. You know people–they complain all the time. You see our new ad campaign, ‘Play Nice?’ Well, where do you think that came from? People just like to blame their mistakes on the bank and get ugly with us.” You passed it off as that until yesterday when your own check bounced. You take advantage of the bank policy of no fees for bounced checks for employees, and then you get into gear! What’s happening today? You conduct an “information flow audit” and then a “technology audit.” You discover that many of the tellers have been running the 2 p.m. reconciliation procedures in the incorrect order. Instead of running close, register, consolidate/merge, and then post, many tellers have been running close, register, post, ending with consolidate/merge. The problem is, once the teller hits
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